Shillingford
The villages of Shillingford St George and Shillingford Abbot
Parish Council Meetings
Minutes from the most recent meeting of Shillingford Parish Council
Shillingford Annual Parish Council Meeting
Minutes of the meeting held at the Village Hall on Tuesday 10th May 2022 at 7:30pm
Present: Cllr J Parrott (Vice Chair), Cllr C Dummett, Cllr P Wareham, Cllr J Taylor,
Cllr M Saunders
Mrs J Thompson (Clerk), One member of the public
034/22 Election of Chair and signing of Declaration of Acceptance of Office.
Cllr P Barwell had agreed to stand as Chair and as there were no other nominations this was unanimously agreed.
As Cllr P Barwell was not present at the meeting it was unanimously agreed that the Declaration of Acceptance of Office be signed before or at a later meeting.
035/22 Election of Vice Chair and signing of Declaration of Acceptance of Office.
Cllr J Parrott agreed to stand as Vice Chair and as there were no other nominations this was unanimously agreed.
Cllr J Parrott signed the Declaration of Acceptance of Office.
036/22 Welcome and apologies for absence:
The Chair opened the meeting and apologies were received from Cllr P Barwell and Cllr A Swain.
037/22 Declaration of Interests/Dispensations:
None
038/22 Open Forum:
A resident asked if there were any update on the proposed Markhams Farm development; Cllr J Parrott said that any updates would likely come with the publishing of the TDC Local Plan.
039/22 Minutes of the previous meeting:
The minutes of the meeting of Tuesday 12th April 2022 were agreed as a true record. The Chair signed the minutes.
040/22 Police, Neighbourhood Watch, County & District Councillors Reports:
Cllr M Saunders has met with the Neighbourhood Watch co-ordinator and agreed that an article be written for the Country News and any relevant information posted on noticeboards and the website.
Village Hall Annual Report, May 2022
Income
Hire fees average £450 per month
Following the lockdown due to Coronavirus, the hall re-opened in mid-May 2021 in
line with government guidelines for village halls.
The hall is becoming increasingly busy with an average of 40 bookings per month in
recent months.
There has been no charge in the last 12 months for hall hire for local community
clubs, coffee mornings, local church events, film nights and Parish Council meetings.
This has been greatly appreciated, encouraging the use of the hall as a community
hub.
Business bookings, private parties and out of area bookings continue to pay for hall
hire.
Expenses
There has been investment in the following hall improvements during the last 12
months:
New, easier to move tables and chairs
Roof repairs
Electrical upgrades
Floor refurbishment
Annual fire inspections, boiler inspections, electrical testing and oil purchases were
completed.
Hall Events
Everyone living in the area was invited to attend a free barbecue, funded by the hall,
in the summer of 2021. This was organised by the hall committee and was a very
successful event enjoyed by all.
“The Exchange” has taken place at the hall every 6 weeks on a Saturday morning
and is a good meeting place for the local community and where coffee and cake is
also served.
Tai Chi and Keep Fit are regular weekly fixtures ensuring the well-being for all who
attend.
Ongoing Plans
A Jubilee Cream Tea is planned for the local community to attend at no cost in June
- There will be a special cake, a toast to the Queen and competitions ranging
from flower arranging and photography to miniature gardens.
The hall committee members have arranged that every household will receive a gift
of a jubilee mug, personalised as a gift from the village hall, and wildflower seeds.
The Hall Management Committee AGM will take place on 24 th May.
Hall funds
The hall is in a strong position financially with hall revenues covering the monthly
utility bills.
The hall funds are currently £16,532
041/22 Matters Arising:
None
042/22 Parish Matters:
042.1 An update on maintenance and repairs to Peamore war memorial was deferred until the next meeting.
042.2 It was agreed to wait until the outcome of the 20mph speed limit request and then consult DCC Highways before installing safety mirrors on the church steps.
042.3 Defibrillator refresher training has been arranged for 27th May 2022 6:30 – 8:30pm, but only two people have booked onto the course so far.
043/22 Audit 2021-2022
043.1 To note the Internal Audit Report was deferred until the next meeting.
043.2 To agree, approve and sign the Annual Governance Document was deferred until the next meeting.
043.3 To agree, approve and sign the Annual Accounting Statement was deferred until the next meeting.
043.4 It was agreed by all to request an invoice from the Internal Auditor for completed works, rather than carry on with the practice of giving a gift voucher.
044/22 Finance
044.1 The monthly bank reconciliation for April 2022 was approved and signed by Cllr J Parrott and the Clerk.
044.2 The following payments were approved by all Cllrs:
£18.00 DALC Training
The following payments made since the last meeting were noted:
£5.00 HSBC Bank Charges
044.3 It was agreed by all to purchase replacement pads for both the defibrillators.
045/22 The Clerk has reviewed all documents and policies and requested that internet banking be added to the Financial Regulations and Risk Assessment, also the Clerk’s delegated power to spend be the same across all documents (currently there is a discrepancy). To be discussed and agreed at the next meeting,
046/22 Clerk’s Correspondence:
Noise disturbance has once again been recorded at the Outdoors School; Cllr P Barwell will contact the complainant and bring back to the next meeting if necessary.
It was agreed that the orange elephant signs should be taken down from around the village.
047/22 Public Discussion:
None
048/22 Chairman’s Remarks:
The Clerk was congratulated for passing the CiLCA qualification.
049/22 Date of Next Meeting – Tuesday 14th June 2022
The meeting closed at 8:21 pm
Agenda and Minutes from 2022 Meetings
Below you will find the agenda and minutes from all Shillingford Parish Council meetings held in 2022.
Next to each date listed are links to download the files in PDF format. If you require documents in an alternative format please send an email to shillingfordpc@gmail.com
8th February 2022 agenda / minutes
28th February 2022 agenda / minutes
12th April 2022 agenda / minutes
10th May 2022 APCM agenda / APCM Minutes / APM agenda / Draft APM Minutes
14th June 2022 agenda / draft minutes
Agenda and Minutes from 2021 Meetings
Below you will find the agenda and minutes from all Shillingford Parish Council meetings held in 2021.
Next to each date listed are links to download the files in PDF format. If you require documents in an alternative format please send an email to shillingfordpc@gmail.com
9th February 2021 agenda / minutes
13th April 2021 agenda / minutes
18th May 2021 APCM agenda / APCM minutes / APM agenda / APM minutes
8th June 2021 agenda / minutes
13th July 2021 agenda / minutes
10th August 2021 agenda / minutes
12th October 2021 agenda / minutes
14th December 2021 agenda / minutes
Agenda and Minutes from 2020 Meetings
Below you will find the agenda and minutes from all Shillingford Parish Council Meetings held in 2020.
Next to each date listed are links to download the files in PDF format. If you require documents in an alternative format please send an email to shillingfordpc@gmail.com
10th February 2020 agenda / minutes
4th May 2020 agenda / minutes
8th June 2020 agenda / minutes
14th July 2020 agenda / minutes
10th August 2020 agenda / minutes
15th September 2020 agenda / minutes
12th October 2020 agenda / minutes
16th November agenda / minutes
14th December 2020 agenda / minutes
Minutes for meetings held prior to 2020 can be found in the meetings archive. Please click on this text to visit the meetings archive page.